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Marketing & Database Coordinator

Mikinakoos Children's Fund

About Mikinakoos Children's Fund

Mikinakoos means “Little Turtle” in the Ojibwe language. In many First Nations stories, the earth was created on the back of the turtle, which provided stability, patience, and care to the people. The organization was created to address poverty in the region.

Our mission is to improve the quality of life for First Nations children in remote northwestern Ontario while meeting their immediate physical needs for food, clothing, and basic amenities.

Since its inception in 2014, Mikinakoos has provided food and warm clothing to several hundred children living in the north. Working with community members to address their needs is vital to our program's success. Mikinakoos works in coordination primarily with the Sioux Lookout First Nations Health Authority (SLFNHA) and is committed to working with the 33 First Nations communities SLFNHA supports in Northern Ontario.

Mikinakoos Children's Fund is a registered charity under the Canada Revenue Agency.

Job Summary

The Marketing and Database Coordinator is a full-time position, and will report directly to the Executive Director. This is a remote position, and may require some flexibility in working hours. The primary role will be to oversee and develop marketing initiatives and maintain communications with donors and other stakeholders while providing administrative support through the CRM donor database. This role will have a focus on physical and digital content production.

Roles & Responsibilities

Marketing & Communications Strategy:

  • Design and implement the annual Marketing Strategy in line with the Strategic Plan.
  • Increase engagement and growth for social media and email audiences.
  • Support the design of the website, and content development.
  • Design engaging promotional materials, including graphics, advertisements, donor materials, and the Annual Report.
  • Collaborate with the Mikinakoos Children's Fund team to create and launch engaging fundraising campaigns
  • Attend and provide marketing support at all fundraising and third-party events.
  • Seek out marketing opportunities through community and third party events.
  • Discover opportunities to engage with local and national media organizations.
  • Develop and maintain relationships with media organizations and partners.
  • Implement and utilize internal systems and structures, including a content calendar and operational plan.
  • Manage and organize the content library.
  • Ensure consistent communications using a voice and brand that reflect Mikinakoos Children's Fund.
  • Utilize analytic tools across all channels to measure impact and reach.

Donor Relations:

  • Regularly oversee the production and distribution of monthly e-newsletter.
  • Monitor email performance metrics, and implement improvements where necessary.
  • Respond to key inquiries from donors in a timely manner.

Database Management :

  • Process donations in DonorPerfect on a weekly basis.
  • Issue tax receipts to all donors in a timely manner.
  • Record accurate records of donations for audit purposes.
  • Assist Executive Director with developing annual updates for donor receipts and thank you letters.
  • Develop monthly reporting metrics as directed by the Executive Director.
  • Maintain professional education on all database applications in order to facilitate the best service to our donors.

Administrative Duties:

  • Handle all incoming and outgoing mail items.
  • Assist with payment delivery to all external vendors.
  • Record and produce minutes for monthly board meetings.
  • Participate in annual audit review.
  • All other duties as assigned.

Qualifications

  • Bachelor's degree in Marketing, Communications, or a related field.
  • 3+ years of experience in marketing, communications, or a similar role.
  • Excellent written and verbal communication skills.
  • Proficiency in social media platforms and related management tools.
  • Experience with creating engaging, shareable, strategic content that builds an audience;
  • Knowledge in graphic design and digital marketing (Adobe, Canva, web design).
  • Strong organizational skills and the ability to manage multiple projects simultaneously.
  • Creative thinker with a passion for storytelling and brand building.
  • Able to work independently to move projects through to completion, prioritize tasks and meet deadlines.
  • Experience with donor database management systems and email marketing platforms is an asset.
  • Familiarity with not-for-profit organizations and management is an asset.
  • Experience working in an organization with strong diversity, equity, and inclusion values is an asset.
  • A demonstrable passion for supporting impoverished youth in Indigenous communities and a genuine understanding and respect for the opportunities and health, social, and other benefits that MCF can offer communities.

Salary: $40,000 - $45,000 commensurate with experience.

Benefits

  • Flexible schedule
  • Remote work
  • Paid time off
  • Casual dress

How to Apply

Please submit a cover letter and resume for consideration to:

Stephanie Paxton, Executive Director

Mikinakoos Children's Fund

ed@mikinakoos.com

We thank all applicants for their interest in this role, however only those selected for an interview will be contacted.